🏤 Operational Guide for CBS & IPPB Accounting in IT 2.0 at Post Offices 🧾 - DOP System Admin

🚀 With the implementation of IT 2.0, proper accounting of CBS and IPPB transactions is essential for maintaining accuracy and audit compliance. This guide simplifies all procedures step-by-step for Post Offices, Counter PAs, Supervisors, and Branch Offices.

💰 1. Cash Handling Procedure for Counter Operations

🏦 Requesting Cash from Treasury:

Go to: Counter Operations → Request Cash → Request Cash from Treasury
The Treasurer will process this request in the Treasury module.

✋ Acknowledging Cash Received:

Go to: Counter Operations → Request Cash → Acknowledge Cash Received from Treasury
Then click on the 💳 Wallet icon to confirm balance update.

🏧 Receive Cash in Finacle (HTM):

Counter PA must perform HTM entry.
Supervisor verifies the transaction.

🔄 2. Reconcile Wallet & Treasury Balance

✅ Tally CBS Receipts & Payments:

Go to: Booking Solution → Counter Operations → Miscellaneous Transactions Accounting

🟢 For Receipts: Wallet Adjustments - Receipts (Positive) → Enter CBS total receipts → Submit
🔴 For Payments: Wallet Adjustments - Payments (Positive) → Enter CBS total payments → Submit

🔁 3. Transfer Remaining Cash to Treasury

🧾 After reconciliation:

Go to: Counter Operations → Transfer Cash
Treasurer receives and acknowledges physically and in the system.

📈 4. Day-End Reconciliation Steps

✅ Match Receipts, Payments, Vouchers & Finacle Reports
🔸 Perform HTM transfer in Finacle
🔸 Supervisor initiates HISCOD, and Circle CPC performs HSCOD in Finacle

🔎 Fetch CBS Data in IT 2.0:

Treasury → Tools → Fetch CBS Data → Cross-check with actual transactions

🏧 5. Accounting of IPPB Transactions at Counters

Follow similar process as CBS:

Booking Solution → Counter Operations → Miscellaneous Transactions Accounting
🔸 Use Wallet Adjustments – Receipts/Payments
🔸 Transfer amount to Treasury after adjustments

🚴‍♂️ 6. Accounting of IPPB Transactions by Delivery Staff

📦 Advance Cash Handling:

Treasurer may give cash manually post Supervisor’s approval.

📊 Post-Delivery Accounting:

Supervisor confirms transactions via IPPB Reports
Treasurer updates:
Counter Operations → Miscellaneous Transactions Accounting using Receipts/Payments wallet adjustments

🔄 Fetch IPPB Data: Use IPPB Data Fetch option.

📤 7. Account Submission Process

🔸 Operator submits via Common Account Submission
🔸 Supervisor verifies the entries
🔍 Entries should reflect in DTR of IT 2.0

🌐 8. Branch Office CBS & IPPB Accounting

🏪 IPPB Transactions:

Fetched in Close Account → Confirmed by BPM

📆 CBS Transactions:

Fetched during Day End in BO Mobile App → BPM confirms

✅ Wrap-Up

Proper adherence to the CBS & IPPB accounting workflow ensures seamless cash management, real-time reconciliation, and transparency across postal operations.

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