🚀 A quick and comprehensive guide for Post Offices to manage salary processing using the IT 2.0 Payroll Module. This post will help you understand login procedures, pay fixation, earnings, deductions, and bill generation.
👨💼 1. HO Accountant Login
🔹 Go to 👉 Payroll System → Drawings and Disbursement
🛠️ 1.1 Pay Fixation (For GDS TRCA Fixation)
- One-time activity (MACP / LDCE / New Recruits)
- Use Employee ID or Bulk Upload
- Input from Data Sanitization File
📌 Required Fields:
- Pay Level: 5
- Pay Index: 14
- Valid From:
01/04/2025to31/12/2028 - Select:
MACP / LDCE / NEW RECRUITS
📥 Download Excel for confirmation
✅ Success Format:
trans_id emp_id message
PAY101127722025... 10117948 Success
🧑💼 2. HO Postmaster Login
🔹 Go to 👉 Payroll System → Drawings and Disbursement
📢 Notification: “Pay Transaction(s) Pending for Approval”
🖱️ Click ➡️ Approve
📥 Download Pay Bill Excel
📝 Example:
Employee: Neetha Padmanabhan K T
Post: Post Master
Post ID: 30343213
💰 3. Earnings and Deductions (HO Accountant)
🔹 Go to 👉 Payroll System → DOP Earnings and Deductions
🧑💻 Enter data for Departmental Employees PA-30
📈 Earnings:
- Basic Pay
- DA
- HRA
- TA
📉 Deductions:
- CGHS
- GIS
- Other Deductions
- Club
- LIC
- Others
📋 Use Bulk Upload Option
📆 Enter From Date – To Date
✅ Submit
🧾 4. Pay Bill Generation
🔹 Go to 👉 Generate Pay Bill
- Select: Month / Year / Emp. ID / Office ID
- Choose Category:
- 🟢 DOP
- 🟠 GDS
- 🟣 Pension
📤 5. Payment Interface (HO Accountant)
🔹 Navigate to 👉 Payment Interface
- 🏦 POSB Interface – Amount Credited
- 🧾 Bank Cheque Disbursal
- ✅ Submit Pay Bill
- ➕ Select All Requests → Submit → Cheque Drawn
⚠️ Note:
❌ No “Off-Cycle” Concept – You can draw allowances on any day.
📌 Final Notes
✔️ Ensure all entries are verified before final submission.
✔️ Double-check pay fixation values and deductions to avoid audit issues.
